The name of the organisation is The Nordic-Baltic Association for Medical and Health Information. The location and address adhere to the residence of the existing chairperson, at that time
The Association's objective is to increase collaboration between Nordic and Baltic professional groups, thus strenghtening the specialist knowledge and encouraging development of Nordic and Baltic librarians, specialising in bio-medical areas, or within the health services.
The Association consists of the following associations: Bibliotekarforbundet, Faggruppen for Medicinsk Information, Denmark; Norsk Bibliotekforening, Spesialgruppen for Medisin og Helsefag, Norway; Svensk Biblioteksförening, Specialgruppen för vårdbibliotek, Sweden; Samtarfshópur Laeknisfraedibókavarda, Iceland; Bibliothecarii Medicinae Fenniae, Finland and the Baltic Association of Medical Libraries. The members of these national organisations are collectively attached to the Association.
The Association is governed by a Board consisting of two members from
each of the Nordic Countries Associations and three members from the Baltic Countries Association (BAML), one from each of the Baltic countries.
It is the responsibility of the Board to ensure that the Association's objective is fulfilled, as illustrated in Article 2.
Members of the Board, as well as deputy members, are appointed by the board of the respective National Associations and hold office for a concecutive period of four years. Members can be reelected.
The Board consists of a Chairperson and a Secretary, both from the same country, and the Board Members. Chairperson and Secretary positions alternate between the countries in the following order: Norway, Sweden, Finland, Denmark, Iceland and the Baltic Countries.
Each National Association has one vote. Issues are decided by a majority of votes.
The Board may set up specialist groups and committees ad hoc.
The board is responsible for the following:
- to ensure that representatives of the National Boards meet at least once a year, preferably in connection with EAHIL conferences and workshops.
- to maintain electronic tools for communication between members
- to decide how to use any surplus from events organized by the Association.
Membership fees are not paid to the Association; each country is responsible for any expenditure incurred by Association related activity.
A written report of the activities of the Association is presented every four year to the General Assembly of each Association, and published electronically.
The Association may be dissolved only if a majority of the National membership associations are in favour.
Adopted by the Board meeting, held in Reykjavik, June 1, 1999.
Revised edition including the Baltic Association of Medical Libraries was accepted by the Board Meeting held in Santander, 2004.